FAQ

GENERAL

Q1. I want to know if my application documents have been received by the ITASIA Admissions Office.

A1. The ITASIA Admissions Office is unable to respond to such inquiries. Applicants are fully responsible for guaranteeing delivery of the application documents by the deadline. We strongly recommend that you send the applications documents using a trackable delivery method.

Q2. I heard that the Japanese academic calendar starts in April. Is this the case for the ITASIA Program?

A2. No. The ITASIA Program starts in October.

Q3. What is the availability of university housing?

A3. University housing is limited, but students may apply several times a year (both prior and after arrival in Japan). Often housing becomes more available from the spring (see Living).

EVALUATION FORMS

Q1. May I change my referee after I have submitted my application?

A1. No. We will NOT accept evaluations from anyone whose name is not listed on your application form. We encourage you to ensure that your referees fully understand and agree to submit the evaluation form by the deadline.

Q2. May I replace one of the evaluation forms because my referee has difficulty submitting it and it may not reach the Admissions Office in time?

A2. No. If your referee cannot submit the letter for some reason, he/she may contact us directly by email, using the email address that you have listed on your application.

Q3. Is it okay to submit an extra evaluation form in case any of my other references are not received by the Admissions Office in time?

A3. No. The evaluation forms must be from the two individuals you listed on your application.

Q4. My referee does not have an institutional email address. Can he/she still submit the evaluation form using a personal email address?

A4. No. If your referee does not have an institutional email address that matches with the address on your application form, then we are unable to accept it. 

Q5. My referee was supposed to have submitted an evaluation form online. May I check if the ITASIA Admissions Office has received it?

A5. No. We cannot answer inquiries from applicants about the arrival of evaluation forms. Please contact your referee directly to confirm if he/she has sent the form.

Q6. Can I ask my employer to submit the evaluation form?

A6. Since letters of evaluation must consider your potential for graduate-level study and research, academic references are preferred.

TRANSCRIPTS

Q1. What should I do if I’m unable to get printed copies of my official academic transcripts due to COVID-19?

A1.  Despite the current crisis, nearly every institution has implemented some means of ensuring the delivery of official academic transcripts. Please inquire at the Registrar’s Office of your home university or college.

Q2. Is it okay to submit copies of transcripts?

A2. No. Official transcripts must be certified with the seal/stamp of the university from which you graduated or its registrar. For a PDF file required at the time of online submission, you may use a scan of an original hard copy.

Q3. Can I send a downloadable e-transcript directly from my institution to the ITASIA Admissions Office by email?

A3. No. The ITASIA Admissions Office will NOT accept any digital certificates delivered by emails. 

Q4. What should I do if my institution only issues a digital transcript?

A4. In that case, you must have a copy of your official e-transcript notarized by the institution that originally issued it or by a notary public office, and post it to the ITASIA Admissions Office by postal mail.

OFFICIAL PROOF OF GRADUATION

Q1. My official proof of graduation can only be issued once and is not replicable. Can I send a copy?

A1. In that case, you must have a copy of your proof of graduation notarized by the institution that originally issued it or by a notary public office, and post it to the ITASIA Admissions Office by postal mail.

Q2. What should I do if I’m unable to get official proof of graduation due to COVID-19?

A2.  Despite the current crisis, nearly every institution has implemented some means of ensuring the delivery of final transcript/proof of degree. Please inquire at the Registrar’s Office of your home university or college. If your institution is unable to provide proof of degree, please contact the ITASIA Admissions Office as early as possible. 

Q3. Can I send a downloadable e-diploma directly from my institution to the ITASIA Admissions Office by email?

A3. No. The ITASIA Admissions Office will NOT accept any digital certificates delivered by emails. Please send an original proof of graduation by postal mail as well as a PDF scan online.

Q4. What should I do if my institution only issues a digital proof of graduation?

A4. In that case, you must have a copy of your proof of graduation notarized by the institution that originally issued it or by a notary public office, and post it to the ITASIA Admissions Office by postal mail. 

TOEFL/IELTS/GRE

Q1. Do I still have to take TOEFL if I have a Bachelor’s or Master’s degree from an English-speaking institution?

A1. A TOEFL score is required of all non-native English-speakers. You may identify yourself as a native speaker of English only if English is your first language or you have been educated primarily in the English-language in your primary and secondary education (elementary, middle, and high).

Q2. Can I replace TOEFL with IELTS?

A2. Yes. We accept both TOEFL and IELTS. Applicants need only to send the score report for one of these two examinations.

Q3. I want to know if my Official Score Reports have been received by the Admissions Office.

A3. The Admissions Office cannot answer such inquiries. Please note that applicants are fully responsible for ordering and submitting official score reports early enough so that they arrive at the Admissions Office by the application deadline.

Q4. What is the average score or the qualifying score?

A4. This information is confidential.

Q5. Are TOEFL iBT “MyBest Scores” considered in admissions?

A5. All TOEFL scores received will be considered in reviewing your application.

Q6. What institution and department code do I use to report my test score results?

A6. For TOEFL, please use Institution Code: 0440 and Department Code: 99; and Institution Code: 3560 and Department Code: 0000 for the GRE.

Q7. Does the ITASIA Program accept TOEFL® ITPTM Plus for China?

A7. Yes, the ITASIA Program is on the list of institutions currently accepting the TOEFL ITP Plus for China solution (PDF).

Q8. I’m not sure if my Official Score Reports will be received by the ITASIA Admissions Office by deadline. Can I send a Test Taker Score Report instead?

A8. No. The ITASIA Admissions Office will NOT accept an unofficial score report for any reasons.  

SCHOLARSHIPS

Q1. I checked “yes” to be considered for scholarships on Application Form. Does it mean I don’t have to apply for scholarships on my own?

A1. Exceptional applicants may be offered a scholarship at the time of the notification of acceptance. However, we encourage applicants to explore all opportunities for scholarships both before and after applying (see Tuition).

Q2. I would like to apply for the University Recommended MEXT (Japanese Government) Scholarship. What are the procedures? 

A2. The ITASIA program does NOT call for public applications of MEXT scholarships. Exceptional applicants may be offered a financial aid, including MEXT scholarships, at the time of the notification of acceptance. If you are interested, please check “yes” to be considered for scholarships on Application Form.

Q3. I would like to be accepted to the ITASIA program as an Embassy Recommended MEXT (Japanese Government) Scholarship student. What are the procedures? How can I obtain a Letter of Acceptance?

A3. If you would like to obtain “Letter of Acceptance” for MEXT scholarship, first of all, you must pass the Preliminary Selection Examination given by the Japanese Embassy / Consulate General in your home country. After passing Preliminary Selection Examination, you are requested to take steps as indicated on the international admission page of the Graduate School of Interdisciplinary Information Studies (GSII) at https://www.iii.u-tokyo.ac.jp/admissions/international (“How to request “Letter of Acceptance” for MEXT scholarship”). Unfortunately, a letter of acceptance can be only issued for entrance as a research student (a non-regular course) at the GSII due to admission schedule reasons. If you would like to be accepted to the ITASIA program (a regular course) as an Embassy Recommended MEXT student, you will need to apply for the ITASIA admissions and pass the exam separately after you received the letter of acceptance from the GSII.  

SELECTION RESULTS

Q1. I heard some applicants have already received their selection results while I have not. Does this mean I was not accepted?

A1. Applicants will receive final notification of acceptance no later than March 31, 2022. Applicants who have not been notified by this date, should contact the ITASIA Admissions Office. Otherwise, the ITASIA Admissions Office will NOT answer to such inquiries. 

OTHER

Q1. Where do students come from?

A1. The ITASIA Program has admitted students from over 25 different countries, with most coming from China and USA (as of 2017).

Q2. How far is the University of Tokyo from Akihabara?

A2. You can walk to Akihabara from the Hongō campus in about 15-20 minutes.